How to Take Minutes at Board Meetings
If they are used properly, board minutes are a powerful tool for your organization. They record that a meeting took place and record decisions made, but they also serve to provide legal documentation that can be used in case of litigation. It’s not simple to create effective minutes for board meetings. A single mistake could result in an unfinished legal battle.
When it comes to the process of writing minutes for meetings, a little bit of knowledge goes a long way. It is essential to know not only what information to include but as well what not to include. It’s crucial that a fair and impartial account of the discussion is recorded without inflammatory language or personal disagreements. It’s a good idea keep notes during the meeting. But, you shouldn’t include any side conversations which weren’t included on the agenda.
The format of the board minutes differs depending on the organization, but the essential information required is as follows the following: Attendance (note who was in attendance, including guests, board members and observers), the status of quorum (note whether there was an quorum present at the time of the vote) agenda items, agenda items, order of business presentations, resolutions and dissenting votes. Record whether or no notice was given, any actions taken, as well as the next steps.
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